How to keep your company data under lock and key
It goes without saying that you need to keep your company data secure. This covers everything from your intellectual property through to your customer data. This is especially important with GDPR coming into force in May. Although, sadly you cannot 100% prevent a cyber attack from happening, there are steps you can take which will significantly decrease the chances of your company data getting into the wrong hands.
Firewalls and anti-virus software
This is a basic. Make sure your company data across your computer network is protected against cyber attacks and the threat of viruses. A huge number of cyber attacks can be prevented – with up to 40% coming from external sources which a firewall would catch. There are many affordable and robust options out there to provide protection for your company data. Do your due diligence – make sure you choose the best security measures for you and your systems according to your specific requirements. This is increasingly important as workplaces become more digital and your online security package needs to cover all of your kit.
Change and use passwords carefully
We probably all know how important this is when it comes to our lives outside of work, such as for online banking or email accounts. However, we don’t all stick to it – the average UK resident has 26 online profiles or accounts but only five passwords to cover them all. It is arguably even more important to have a strict password policy when it comes to safeguarding company data. Choose a strong password. Use a different one for each different programme, software or network you are using. Change it regularly. Use two-step verification processes when possible. Ensure your colleagues do the same. This all decreases the likelihood of a hacker guessing your email and gaining unauthorised access to your company data.
Roll out different levels of access
Some of the top company data breaches have come from inside an organisation. This doesn’t have to be malicious – it could simply be a case of human error. A recent report from Pricewaterhousecoopers found internal threats and mistakes are now a bigger challenge to business security than external ones. Have access and permission levels to company data detailed in a formal internet policy and make sure it is followed to the letter. This is also important to ensure you are GDPR compliant when handling company data by only allowing trained personnel to access sensitive information.
Back it all up
Modern technology allows you to store your company data and all of its valuable information on the cloud. This is fabulous as it allows you access wherever and whenever you are. However, you may want to also back-up on a physical server, just in case. We advise that you follow the 3,2,1 rule – make three copies, store it in at least two different formats and keep one copy offsite. Without this, if your company data does experience a breach, an incident could quite literally mean the end for your business.
Stay up to date
This covers everything from your downloading the latest updates of your security software, regularly creating new passwords and training staff on developments to legislation and best practice. By outsourcing your IT, you can benefit from having expert assistance to keep your company data in safe hands. For example, we can get you covered and compliant with the Cyber Essentials certification.
By following these few simple steps, you are ensuring that your company data is more secure than most. With that said, if you are looking for a more robust cyber security defence and disaster recovery process, then we recommend getting in touch with our expert team.
Link IT are the local experts who are here to ensure your company data stays under digital lock and key. Contact us to find out how we can help.
Free IT Health Check
Link-IT can carry out a free IT health check across your network to see how your cyber security is performing. Contact us by completing the form below to find out more about our cyber services. This offer is available for a limited time only.