How to keep your company data under lock and key
It goes without saying that you need to keep your company data secure.
This covers everything from your intellectual property through to your customer data. This is especially important with GDPR coming into force in May. Sadly, you cannot 100% prevent a cyber attack from happening. But, there are steps to take which will significantly decrease the chances of company data getting into the wrong hands.
Firewalls and anti-virus software
This is a basic. Make sure company data across your computer network is protected against cyber attacks and viruses. A huge number of cyber attacks can be prevented. Up to 40% of attacks come from external sources which a firewall would catch. There are many affordable and robust options to provide protection. Do your due diligence. Choose the best security measures for your specific requirements. This is increasingly important as workplaces become more digital. An online security package needs to cover all kit.
Change and use passwords carefully
We know how important this is when it comes to our personal lives, such as for online banking or email accounts. However, we don’t all stick to it. The average UK resident has 26 online profiles or accounts but only five passwords to cover them all. It is crucial to have a strict password policy when it comes to safeguarding company data. Choose a strong password. Use a different one for each different programme, software or network. Change it regularly. Use two-step verification processes when possible. Ensure your colleagues do the same. This decreases the likelihood of a hacker guessing your email and gaining unauthorised access to company data.
Roll out different levels of access
Some of the top company data breaches have come from inside an organisation. This doesn’t have to be malicious – it could simply be human error. A recent report from Pricewaterhousecoopers found internal threats and mistakes are now a bigger challenge to business security than external ones. Have access and permission levels to company data detailed in a formal internet policy. Make sure it is followed to the letter. This is also important to ensure you are GDPR compliant by only allowing trained personnel to access sensitive information.
Back it all up
Modern technology allows storage of company data and all of its valuable information on the cloud. This is fabulous as it provides access wherever and whenever you are. However, you may want to also back-up on a physical server, just in case. We advise you to follow the 3,2,1 rule – make three copies, store it in at least two different formats and keep one copy offsite. Without this, if your company data does experience a breach, an incident could quite literally mean the end for your business.
Stay up to date
This covers everything from your downloading the latest security updates, regularly creating new passwords and training staff on any developments. By outsourcing your IT, you can benefit from having expert assistance to keep company data in safe hands. For example, we can get you covered and compliant with the Cyber Essentials certification.
By following these few simple steps, your company data will be more secure than most. However, if you are looking for a more robust cyber security defence and disaster recovery process, get in touch with our expert team.
Free IT Health Check
Link-IT can carry out a free IT health check across your network to see how your cyber security is performing. Contact us by completing the form below to find out more about our cyber services. This offer is available for a limited time only.